AP automation

Grow the fleet without drowning in invoices

Every invoice arrives matched to its order, delivery and the vessel's own confirmation, so the routine clears itself and only genuine exceptions reach a person.

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Already has your orders and DAs. Both are already in it, with nothing to sync or import.

Slots straight in. Pull from any ERP and integrate into any AP or finance system.

4-way matching. Order, delivery and the vessel’s own confirmation, all matched.

Every payee checked. Counterparty and bank details screened before anything pays out.

A week of email, or nothing to do. The same invoice, before the match ran and after.

Approve in minutes. Trust every one.

Grow the fleet without growing the cost of clearing it.

No more chasing.

The invoice arrives tied to its order, delivery and the vessel’s confirmation — no chasing across finance, procurement and the superintendent.

The invoices clear themselves.

Most match and pass untouched; the supplier fixes a partial delivery or short quantity before it reaches you.

Nothing pays out that shouldn’t.

Every counterparty and cross-entity duplicate is caught before an invoice can be approved — faster never means checking less.

Everything in one view.

Explore how simple AP can be. Every invoice, its PO and its documents in one place; the routine clears itself, the genuine exceptions stop for you.

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The gap, costed for your fleet. An audit table and scorecard, ready for Monday’s meeting.

What the gap costs, where it appears, and what closing it requires. The Maritime Control Gap guide, email-gated.

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Compliance, built in

Know who you’re paying, not just that the numbers add up. Anyone can clear an invoice faster. Knowing who’s on the other end is the harder thing to build — and the reassurance you need.

Every counterparty on the invoice screened before it can be approved

Checked against US, EU, UK and UN sanctions lists, every time

Matched to a maritime network built and kept current over years

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Beyond accounting automation. The whole run from procurement to payment, on one platform.

Marine procurement

Where the order starts — the supplier and the match arrive here already made.

Marine procurement

Where the order starts — the supplier and the match arrive here already made.

Port costs

Where much of your invoice volume lives — port-call disbursements, checked and audited at source.

Port costs

Where much of your invoice volume lives — port-call disbursements, checked and audited at source.

Vendor payments

Where the approved invoice is paid — released straight through once it clears.

Vendor payments

Where the approved invoice is paid — released straight through once it clears.

Frequently Asked Questions

The visible cost is staff time spent matching by hand. The larger cost is spread across lines that often remained unaccounted for: payment fees, variances accepted within tolerance, open accruals on partial deliveries, and the overhead of reconstructing an invoice’s history across disconnected systems and teams. Industry benchmarks put manual invoice processing at around 9.40 US dollars per invoice against 2.78 for best-in-class automated teams, and the maritime figure typically runs higher.

Maritime AP automation captures, matches and approves supplier invoices against the purchase order and the evidence of what a vessel actually received. It differs from standard AP software in what it can match and what it can handle: alongside the purchase order, delivery note and invoice, it checks the vessel’s confirmation of goods received. It also resolves cases generic tools push to manual review, including partial deliveries across a fleet and port agent invoices with no purchase order. Marcura’s AP automation capability is one element of a full procure-to-pay solution for ship management.

It integrates with the ERP or fleet management system, connecting the systems already in place instead of adding another disconnected tool to manage. Purchase order and supplier data flow in, and matched, approved invoices flow back with their full audit trail. The ERP holds one reconciled record rather than a partial one. What AP automation adds is the layer the ERP was never built to hold: the delivery discrepancies, vessel confirmations and supplier queries currently resolved over email and recorded nowhere.

AP automation is the invoice-control stage of procure-to-pay, the step between a purchase order being raised and a supplier being paid. Sourcing runs through ShipServ on the procurement side, sanctions and counterparty screening through Marcura Compliance, and settlement through MarTrust. AP automation matches the invoice to the order and the goods received, enforces compliance before any money moves, and carries a controlled invoice through to payment. The ERP stays the system of record throughout.

Because the goods a vessel receives often differ from the paperwork. Three-way matching checks the purchase order, delivery note and invoice, and assumes what was ordered arrived. Four-way matching adds the vessel’s confirmation of what actually came aboard, which is where most maritime exceptions surface: a chief officer signs at the berth without time to check every line. Research across 3,150 vessels found three-way matching fails 60 to 70 percent of the time in maritime, at around 85 US dollars per failed match. The fourth check catches shortages before payment.

By re-verifying counterparties and bank details at the point of payment, not once at onboarding. The highest-risk moment is a change of bank details: a request arrives by email for a known supplier, and the payment leaves before anyone notices. Marcura screens counterparties against sanctions lists daily and controls payment inside the same workflow. More than three in four organisations were exposed to payment fraud in 2025, and for a manager paying with client funds a wrong payment is a direct breach of client trust.