By Janani Yagnamurthy, SVP, Product, Strategic Growth at Marcura
The problem: manual, fragmented instruction preparation
Voyage instruction preparation remains a repetitive and time-intensive task for operations teams.
Critical information is distributed across Charter Parties, emails, prior port call records, and operational systems
Instructions must be manually assembled and tailored for each voyage, vessel, and cargo
Operators are required to constantly switch between systems to gather and validate inputs
Inconsistencies and omissions are difficult to avoid, particularly under time pressure
The result is a process that is operationally critical, but inefficient and difficult to scale.
The solution: voyage instructions within DA-Desk
Marcura’s Voyage Instructions tool automates the creation of draft instructions directly within DA-Desk.
Core capabilities
Automatically generates voyage instruction drafts using available operational and contractual data
Draws from voyage details, Charter Parties, port requirements, and historical context
Works within existing DA workflows—no additional systems required
Supports customer-specific templates and operational standards
Ensures consistency in structure and content across port calls
Operators review, refine, and add their own operational insights before sending. The tool handles the assembly while the operator owns the final instruction.
Voyage Instructions is part of Marcura's contract intelligence capability suite.
Learn how you can generate structured voyage handovers in under 60 seconds
How it works in practice
Aggregates relevant data from DA-Desk, contracts, and historical port call records
Structures the information into a draft aligned with customer templates
Surfaces key operational and contractual details in a consistent format
Enables operators to review, refine, and add voyage-specific context
Produces final instructions ready for distribution
Benefits of automating voyage instructions
Consistent and complete instructions
A structured format ensures that all key instructions and operational details are captured consistently across port calls.
Reduced manual workload
Automated drafting reduces repetitive work and minimises reliance on manual data gathering from multiple sources. Your time is spent reviewing, refining and adding the context only you can provide.
Instructions grounded in real operations
Integration with port data and historical laytime information from across the Marcura ecosystem ensures each draft provides an accurate reflection of real conditions.
Faster preparation and turnaround
Operators can prepare and finalise instructions more quickly, reducing delays in communication with agents and stakeholders.
Operational impact
Voyage Instructions transforms a fragmented, manual workflow into a structured and repeatable process.
Operators shift from assembling instructions to reviewing and refining them
Preparation becomes faster, with fewer gaps and less rework
Operational consistency improves across voyages and teams
Communication with agents and stakeholders becomes more reliable
Outcome
A scalable approach to voyage instruction preparation:
More consistent outputs
Reduced manual effort
Faster turnaround
Without removing operator control.
Marcura helps your team spend less time preparing voyage instructions and more time running operations
Your operators shouldn’t be assembling voyage instructions manually
